Maximise your M365 Experience

As a Microsoft house that uses a range of Microsoft tools across our business, we understand the power M365 holds, helping to enhance productivity and collaboration. To get the most out of your Microsoft 365 tools, optimising their settings to access more possibilities is essential.

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Here’s what you can do to get more from your M365 subscription:

Optimise Email with Outlook Features

Set up a focused inbox

A focused inbox helps you manage your email more efficiently. It separates important emails from the rest. To enable it, go to the view tab in Outlook and select Show-focused Inbox. Or, in New Outlook, visit View > View Settings. This setting ensures you see the most important messages first.

Customise Email Signatures

Create signatures for new emails and replies. You can include a range of information, such as name, position, company, and contact information. Enhance your communication by letting contacts access your details whenever they need them.

Enhance Team Collaboration

Set Up Channels

Create specific channels to discuss certain topics and projects; each channel can have its own privacy setting to ensure access is given to the correct individuals. This helps keep conversations focused and organised.

Manage Notifications

Notifications keep you informed but can be overwhelming. Customise them by going to Settings > Notifications, where you can then choose which activities you want to be notified about. Stay updated without unnecessary interruptions.

Use Tabs for Quick Access to Team Resources

Tabs in Teams give quick access to important files and apps. No more constantly emailing documents to team members who can’t find them. Add tabs for frequently used documents, websites, or apps. Click the plus icon at the top of a channel and select the type of tab to add. This streamlines workflows and improves productivity.

Secure Your Data

Enable Multi-Factor Authentication (MFA)

MFA adds a critical layer of security to your account. It protects against unauthorised access, especially in the case of a compromised password. You can set up Microsoft Authenticator across various applications, keeping your data and accounts private.

Manage Mobile Device Security

Ensure mobile devices accessing Microsoft 365 are secure. You can do this by upgrading to Microsoft 365 Business Premium. It includes Intune, a powerful endpoint device manager. It allows you to set up several security protocols for devices accessing your data.

Customise SharePoint

Organise your Libraries

Document libraries in SharePoint help organise and manage files and create department-based libraries where you can focus on specific projects or tasks.

Permissions

Control access to your SharePoint site with permissions. Assign permissions based on roles and responsibilities. This ensures only authorised users can access sensitive information.

Maximise productivity with offline file access

Sync Files for Offline Access

OneDrive allows you to sync files for offline access, ensuring you can access important files even without an internet connection.

Use Version History

Version history in OneDrive allows you to restore previous versions of files. This is vital for business continuity and ransomware recovery. You can view and restore older versions as needed. This helps recover from accidental changes or deletions.

Share Files Securely

Share files securely with OneDrive. Select a file, click Share, and choose sharing options. Set permissions and expiration dates for shared links to ensure only intended recipients can access shared files.

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Supporting you!

Using these productivity enhancements can maximise your Microsoft 365 experience. Leading to improved security, efficiency, and collaboration.

We can help you choose the right Microsoft plan for your business and further deploy it into your business.

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Chat with our team now

sales@theonepoint.co.uk

01482 420150

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